Governance & Secretarial Services: Excellence and Compliance
Provide your business with an all-in-one service in Luxembourg. To allow every executive to focus on their core business, OliStone has developed a comprehensive range of services tailored to meet complex organizational and legal challenges.
Our services cater to all types of entities, from SOPARFIs to commercial companies, regardless of their size. We take charge of all or part of your administrative and legal management through a dedicated team of experts, guaranteeing the economic substance and long-term viability of your Luxembourg structures.
1. Administrative & Accounting Management
Provision of qualified personnel for your administrative and financial tasks.
- Bookkeeping: Ledger management, tracking of invoicing, and supplier payments.
- Treasury: Monitoring bank accounts, preparing transfers, and tracking cash flows.
- Reporting: Periodic reports (monthly/quarterly) for group or regulatory purposes.
- Legal Formalities: Publication of annual accounts and compliance with RCS obligations.
- Private Archiving: Secure electronic storage on a private portal and physical filing.
2. Social Secretariat & Human Resources
Outsource the complexity of labor law and payroll in Luxembourg.
- Recruitment: Formalities regarding hiring and drafting of employment contracts.
- CCSS Management: Registration and de-registration filings, social security contributions, and sick leave management.
- Payroll: Preparation of payslips and distribution of salaries.
- Salary Taxation: Management of tax withholding forms and payments to the authorities.
- Registrations: Obtaining VAT numbers and business permits.
3. Corporate Secretariat & Governance
Ensure the legal validity of your management decisions.
- Office Presence: Call receiving, telephone answering services, and mail management (emails/physical).
- Advisory & Management: Organization of meetings and preparation of minutes.
- General Meetings: Complete documentation for annual and extraordinary general meetings (AGMs/EGMs).
- Specific Agreements: Drafting share transfer, loan, and subscription agreements.
- Process Agency: Representation and domiciliation for receiving legal documents.
4. Legal & Tax Assistance
A dedicated local service to safeguard your rights.
- Laws & Regulations: In-depth expertise and constant monitoring of legislative developments.
- Informed Advice: Decision support for your fiduciary structures and obligations.
- Representation: Defending your interests before Luxembourg tax authorities and courts.
- Technical Drafting: Preparation of complex tax returns and legal documents.
FAQ: Governance & Administration
Answers to your organizational challenges:
- Why outsource secretarial duties? To guarantee compliance without the fixed overhead costs of full-time internal staff.
- Are your experts local? Yes, OliStone possesses an intimate knowledge of the Luxembourg regulatory landscape.
- Do you offer ad-hoc support? Absolutely, our teams intervene according to your specific requirements or on a periodic basis.